Our virtual office service is comprehensive and includes all the administrative and secretarial assistance you require. You will be assigned a telephone number and our secretary will answer all your calls promptly. A missed call can mean lost business; that’s what inspired Ideaqo to set up a suitable structure and staff so as to be fully effective.

The main advantages of the virtual office:

• Reception and forwarding of your mail from one of our offices in Dubai, London or Toronto.
• Your phone calls will be answered promptly and dealt with according to your wishes (forwarded to another phone number or a message taken).
• We act as your secretary and this lends substance to and creates confidence in your company.
• Your phone calls are answered from 9 am in the morning until 18:00. Outside these hours our answering machine will take your messages.
• You will be informed immediately of any new messages for your attention.

Physical Offices:

This is a central work site for the everyday tasks in a business setting. This largely depends on the business type, culture, and funds availability.

With the ability to supply a space where employees can separate their work from other life aspects. The physical offices also demonstrate an atmosphere that instills and strengthens an organization’s aims. Businesses take a professional space and prospect- With real offices, businesses have a physical spot where clients can visit them and hold meetings. Businesses with personal offices benefit through the establishment of a community with the customers and the development of the brand. Control over work habitat- Physical offices grant companies control of the business environment. It is further easy to set up company structures and cultures.
Ease of collaboration and connection between workers- Employees sharing a physical working space can easily collaborate and exchange ideas.
It makes it effortless to monitor the performance of employees
It helps employees promote social skills

• Organisation of the bank-client live or video meeting (if applicable with the selected bank)

• Lodging of the full application & follow-up on a pending application

• Coordination of communication between the bank and the client in the event of additional questions

ideaqo has a large UAE banking network.

How do we choose the banks we work with?

This is the first thing that matters to us. Even though we are not the bank, nor can we control its service, we want to make sure that our clients are served as well as they are served with ideaqo . We therefore constantly monitor relationships and ask our clients for feedback. If a client is not satisfied, we intervene directly with the bank or offer alternatives. That said, given our size and volumes, banks usually do their best to please ideaqo’s customers.

With our experience in the field, we are able to select offshore banks that are secure, and provide excellent services, as well as numerous banking facilities (e-banking, credit cards, letters of credit, etc.).

In addition, other important characteristics are studied before selecting an offshore bank, such as:

• Political and economic stability of the country where the bank is located.
• Bank service conditions (fees, minimum deposit, etc).
• Excellent reputation of the institution.
• Wide range of financial products offered.

Opening a bank account for your company

We have developed a banking network and expertise which enables us to assist our clients through the account application for all companies we register. Obviously, the final decision to open an account lies with the bank, but our clients’ account opening success rate is excellent.
Our professional status as a “Corporate Service Provider” and our signing of a good conduct charter makes us a welcomed introducer in the eyes of financial establishments in general.

As a result of this, opening an account and managing the dossier is much simpler, we send the banking file directly to our clients. Bank account opening by correspondence is also possible for many of the banks with whom we work.

What banking facilities are available?

As a general rule, the following facilities are available from the financial establishments with whom we work:

• Multi-currency accounts;
• E-banking;
• Trading in currency, shares, and other titles;
• Interest-bearing accounts;
• Credit card and a debit card; and
• Letter of Credit.

We point out that it is difficult for offshore companies to establish credit lines, loans or other cash facilities unless assets are deposited with a bank to serve as collateral.

Which documents are needed to open a bank account?

As a general rule, the bank asks for a certified of the shareholder’s and director’s passport (beneficial owner), as well as recent proof of residence which, must be less than three months old. However, the full scope of documents depends on the bank, and on the particulars of each case. If the client goes to the bank in person to open the account, a certified of the passport is not required.

We will send you the additional documents necessary for opening the account by email, as an attachment, for you to sign and return to us preferably by special courier ( Aramex, DHL, FedEx, or Emirates Post), along with the other documents mentioned above.

Disclaimer:

• Each bank account application is subject to the bank’s mandatory due diligence requirements and duties under national and international (FATF) standards, in particular, to prevent money laundering, and nothing on this webpage shall be construed as an offer to waive such requirements and duties.
• Banks are listed as examples only. You will need to confirm your choice of a bank after the registration of your company. You have no obligation to select a listed bank and may propose another bank of your choice. ideaqo is not proposing bank services. An introduction service includes the preparation of the application form and the submission of the application file. Any application is subject to the acceptance of the client by the bank.

• Accounting
• Preparing financial statements
• Auditing
• Registering for VAT and issuing VAT certificates
• Acting as the link between the tax authorities and the client

As each country has its own rules regarding accounting and the timeframe for submitting tax returns, ideaqo will contact you at the right time to ask you to provide us with the documents needed to draw up the accounts.

The documents required are generally the following:
• company bank statements
• purchase receipts/sales invoices
• contracts
• loan documents
• lease contracts